CiLCA - Certificate in Local Council Administration

 

The National Training Strategy has developed a customised qualification for the sector, the Certificate in Local Council Administration (CiLCA).

 

This core skills qualification is awarded to those who submit a portfolio of evidence, within 24 months of registering, demonstrating the skills they have in local council administration.

 

For further information please visit the NALC website.

Role of the Town Clerk

Becoming a Clerk to a Parish or Town Council is one of the most rewarding jobs in a local community - a competent Clerk underpins a good Council.

The role of Clerk is to ensure that the Council as a whole conducts its business properly and to provide independent, objective and professional advice and support.

Being a Clerk puts you in the centre of things

Parish Councils are part of local government District/ Borough councils.

The County Council is responsible for strategic services such as highways, education, libraries social services, strategic planning and refuse disposal.

District councils are responsible for local services including housing, local planning and refuse collection.

The Parish and Town councils in the county are often viewed as the part of government closest to the people. They are the only local government tier that represents residents at parish level.

Importantly Parish Councils can "Precept" - raising a council tax each year to improve facilities and services for local people.

All Parish Council meetings are open to the public. They are led by the Council's Chairman and advised by a Clerk who is there to see that business is conducted within the law.

A job description will always list the duties in detail but here's a useful summary:

- ensures that the council conducts its business lawfully
- administers all the council's paperwork
- ensures that meeting papers are properly prepared
- ensures that and the public is aware of meeting times
- publishes the agendas and minutes in accordance with legislation
- implements the council's decisions
- oversees the implementation of projects
- supervises staff (if any)
- keeps property registers and other legal documents
- keeps up to date by training /qualification

It is important to understand however that being a Clerk to a Parish or Town Council is a job not a spare time activity - even if it takes only a few hours each week to do.

The job is no different from large to small councils. What is different however is the amount of time needed to deal with the volume of business. For small parishes this need be only a few hours each week while for the larger councils it could be a full time commitment.

Most council meetings are held 'out of hours' so being a part time clerk is not just a daytime activity.

Various courses are available and a lot of learning will take place on the job during meetings at District/Borough/County level where you will meet other clerks and start to get answers to the many questions you will have.

You can then go on to complete the nationally recognised Certificate in Local Council Administration (CiLCA). Some councils may require that you obtain this qualification as a condition of employment.

Further opportunities include structured training and study, leading, if you choose, to degree level qualification.

Most councils operate nationally recognised rates of pay and conditions. You should expect a clear job description, a contract of employment and pay in accordance with national rates for the size of council

Skills and attributes needed include a good deal of common sense, confidence to handle the administrative work, being a good organiser, IT literate and able to get on with most people. Underwriting these qualities is a sense of public duty - of wanting to help others in the community.